Office moves
A relocation is the point at which every cupboard gets emptied. Old laptops, monitors, docking stations, phones and boxes of cabling all surface at once, and none of it is going on the van to the new site.
Business Collections
Clearing out your IT equipment?
Office move, refresh cycle, server room decommission or site closure — if you have larger quantities of equipment to shift, send us the details. We assess it, quote for what we are able to buy, and arrange collection from your premises.
When This Applies
The points at which equipment piles up
Most business collections start with one of these. If yours does not fit neatly into any of them, it is still worth asking — mixed and awkward clearances are normal.
Refresh cycles
A fleet rollout leaves the outgoing machines with nowhere to go. We can take them as they come off desks, in batches, or in a single collection once the swap is finished.
Server room decommissions
Racks, switches, storage and the rest of the comms room coming out after a migration. Tell us what is rack-mounted and whether it will already be de-racked when we arrive.
Site closures and downsizing
A floor handed back, a branch closed or a team consolidated into a smaller space. Usually a mixed clearance rather than a neat fleet, which is fine — we would rather see the whole picture.
Lease and finance returns
Equipment reaching the end of a lease or finance term. Worth checking what you own outright before it is committed to anything — hardware still belonging to a funder is not yours to sell.
Insolvency and business closure
Assets being realised for a company that has ceased trading. We will need to know who is authorised to release the equipment before a date can be agreed.
The Process
How a business collection works
Five stages, from the list you send us to the money in your account. You will know who is coming, when, and what is leaving the building.
01
Send us a list
Whatever you already hold is enough — a spreadsheet, an export from your asset register, or photographs and rough quantities.
02
We assess and quote
We work through the list, flag anything we are not able to take, and come back with an offer for the equipment we can buy.
03
We agree a date and access
Collection date, site contact, and how the equipment will actually be reached and loaded on the day.
04
We collect and record
Equipment is loaded and a record of what left the site is taken at the point of collection.
05
Wiping, documentation and settlement
Data-bearing items are processed, the agreed documentation is issued and payment is settled.
Before The Day
Practical things worth checking
Collections rarely go wrong because of the equipment. They go wrong because of the stairs, the loading bay or the person with the key being on annual leave.
- Pallets and cages
- Tell us whether the equipment is already palletised or caged, or whether it is still on desks and in racks when we arrive.
- Loading access
- Lifts, stairs, door widths, loading bays and how close a vehicle can get to the equipment all change how long the day takes.
- Site rules
- Inductions, permits, parking restrictions and booking a bay slot often take longer to arrange than the collection itself.
- Someone on site
- A named contact who can release the equipment, point us at the right rooms and sign the collection record.
Asset Lists and Uploads
Send us what you already have
You do not need to build anything new for us. Whatever your IT team already keeps is almost always enough for us to price against.
Excel or CSV lists
Any column layout. We would rather read your spreadsheet than ask you to build ours.
Asset register exports
A straight export from your asset management system, however untidy.
Photographs
Pictures of the racks, pallets, store room or stack of laptops on the desk.
Quantity summaries
Simply counts by type — for example forty laptops, twelve monitors, one part-filled rack.
The enquiry form takes file uploads directly. Attach up to 10 files, 4MB in total — spreadsheets, documents, PDFs and photographs are all accepted.
If your list carries staff names, logins, locations or anything else personal, you are welcome to strip those columns out before you send it. All we need is the hardware detail: make, model, specification, quantity and rough condition.
Data-Bearing Equipment
Anything that stores data is handled separately
Laptops, desktops, servers, storage arrays, loose drives and some network and print devices all hold information. Flag them on your list and the handling is built into the quote rather than bolted on afterwards.
Mark it on the list
Show us which lines hold storage. If you are not certain which machines still have drives in them, say so and we will check on assessment rather than assume either way.
Records for larger collections
For larger collections, records can be captured per asset so each data-bearing item can be traced through the process rather than counted in bulk.
The erasure method used and the documentation issued are confirmed with you before any work begins, so your own records can be lined up in advance.
Questions
Practical questions, answered
The things businesses ask before they commit to a date. If yours is not here, call and ask.
Is there a minimum quantity?
Business collections are aimed at larger clearances rather than one or two items, but the practical minimum depends on what the equipment is and where it sits. Send the quantity and the location and we will confirm either way before anything is arranged. If a collection does not make sense, we will say so.
Do you charge for collection?
Collection terms form part of the quote, so the position is clear in writing before you commit to a date. Ask when you send your list and we will set out what applies to your collection specifically rather than leaving you to work it out on the day.
How much notice do you need?
It depends on the size of the collection and the access arrangements at your site — a stack of laptops in a reception area is a very different job from a part-filled comms room on the fourth floor. Give us your preferred date along with the list and we will tell you what is realistic.
Can you collect outside office hours?
Some sites can only release equipment in the evening, at a weekend or during a fixed window agreed with the building. Tell us the constraint you are working to when you enquire and we will confirm what we are able to do for that date.
Can you collect from multiple sites?
Send the list broken down by site, with quantities and a contact for each one. We will confirm which locations we are able to reach and whether they are best collected together or handled separately, so you are not left co-ordinating it yourself.
What paperwork do we get?
The documentation issued with a collection is agreed with you before the date, so nothing is a surprise afterwards. Tell us what your internal, audit or insurer requirements are and we will confirm what we can provide against them.
If the equipment holds data, the records covering that side of the work are confirmed at the same time. See data wiping for how that part is handled.
Have a clearance coming up?
Send us the list, the site and the rough timescale. We will come back to you with what we are able to take and what it is worth.